4 1 Governmental Accounting Principles Explained
Key Concepts
- Governmental Accounting Standards Board (GASB)
- Fund Accounting
- General Fund
- Special Revenue Funds
- Capital Projects Funds
- Proprietary Funds
- Fiduciary Funds
Governmental Accounting Standards Board (GASB)
The Governmental Accounting Standards Board (GASB) is the organization that establishes accounting and financial reporting standards for state and local governments in the United States. These standards ensure transparency and comparability in financial reporting.
Fund Accounting
Fund accounting is a system used by governments to ensure that resources are used for the intended purposes. It involves segregating financial resources into separate funds, each with its own set of accounts and financial statements.
General Fund
The General Fund is the primary operating fund of a government. It accounts for all financial resources not required to be accounted for in another fund. The General Fund is used to finance the government's day-to-day operations.
Example: Property taxes collected by a city are typically recorded in the General Fund to finance public services such as police and fire departments.
Special Revenue Funds
Special Revenue Funds are used to account for revenues that are restricted or committed for specific purposes by law or grant agreements. These funds ensure that designated revenues are used only for their intended purposes.
Example: A state government receives federal grants for education. These funds are recorded in a Special Revenue Fund to ensure they are used exclusively for educational programs.
Capital Projects Funds
Capital Projects Funds are used to account for financial resources used to acquire or construct major capital facilities. These funds ensure that resources are properly managed and accounted for during the construction or acquisition process.
Example: A county government uses a Capital Projects Fund to finance the construction of a new courthouse. The fund tracks all expenditures related to the project.
Proprietary Funds
Proprietary Funds are used to account for operations that are similar to those of private-sector businesses. These funds are used for activities that generate revenues and incur expenses, such as utilities or public transportation services.
Example: A city operates a water utility. The revenues and expenses related to the utility are recorded in a Proprietary Fund to provide a comprehensive view of the utility's financial performance.
Fiduciary Funds
Fiduciary Funds are used to account for assets held by the government in a trustee capacity or as an agent for individuals, private organizations, or other governments. These funds ensure that assets are managed in accordance with the terms of the trust or agency agreement.
Example: A state government manages a pension fund for its employees. The assets and liabilities related to the pension fund are recorded in a Fiduciary Fund to ensure proper management and reporting.
Examples and Analogies
Consider fund accounting as "separate bank accounts" for different purposes. Just as you might have a checking account for daily expenses and a savings account for a specific goal, governments use different funds to manage their financial resources.
Think of the General Fund as the "main bank account" for a government, used for everyday operations. Special Revenue Funds are like "restricted savings accounts" for designated purposes, ensuring that specific funds are used as intended.
Capital Projects Funds are akin to "construction accounts," used to manage and track resources for major projects. Proprietary Funds are like "business accounts," used for operations that generate revenues and incur expenses.
Fiduciary Funds are like "trust accounts," ensuring that assets held in trust or as an agent are managed according to the terms of the agreement.